Choosing the best laser printer for a small business involves balancing cost, speed, reliability, and multifunctionality. The Brother HL-L2480DW stands out as the best overall pick thanks to its balance of affordability and performance. For those needing an all-in-one solution, the HP LaserJet MFP M234sdw offers excellent scanning and copying features in a compact design. However, tradeoffs exist: higher-end models provide more speed and features but come at increased costs. Continue reading for a detailed breakdown of the top options and what makes each suitable for different small business needs.
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Key Takeaways
- The best laser printers for small business balance speed, cost, and multifunctionality, with no single perfect choice for all needs.
- All-in-one models tend to be more expensive but provide greater versatility, especially for small teams that need scanning and copying.
- Wireless and mobile printing capabilities are common and highly valuable for small businesses that need flexible workflows.
- High page yields reduce ongoing costs but often come with higher upfront prices, making it essential to match the printer to expected volume.
- Compact designs are available, but sacrificing some features for size can limit future scalability or functionality.
| Brother HL-L2480DW Wireless Monochrome Laser Printer with Copy and Scan |  | Best Overall for Small Offices and Home Use | Print Speed: 36ppm | Paper Capacity: 250 sheets | Connectivity: Wi-Fi, Ethernet, USB | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy for Small Teams |  | Best for Small Teams Needing Speed and Mobile Connectivity | Print Speed: Up to 30 ppm | Two-Sided Printing: Up to 19 ppm | Connectivity: Dual-band Wi-Fi, Ethernet | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best Compact Multi-Function for Small Businesses | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer with Copy, Scan, Fax |  | Best for Small Offices with Fax Needs | Print Speed: Up to 36 ppm | Scan Speed: Up to 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier |  | Best for High-Volume, Security-Conscious Offices | Print Speed: 50 ppm | Auto Document Feeder: 70 pages | Connectivity: Gigabit Ethernet, dual-band Wi-Fi | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L2405W Wireless Monochrome Laser Printer with Mobile Printing |  | Best for Small Offices Seeking Speed and High Capacity | Print Speed: 30 pages per minute | Connectivity: Wi-Fi (dual-band 2.4GHz/5GHz), USB | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best for Small Teams Needing Multifunctionality and Duplexing | Printer Type: Laser | Printer Functions: Print, Scan, Copy, Fax | Wireless: Yes | VIEW LATEST PRICE | See Our Full Breakdown |
| laser printers for small business | Print Speed | Connectivity |
|---|---|---|
| Brother HL-L2480DW Wireless Mo | 36ppm | Wi-Fi, Ethernet, USB |
| HP LaserJet MFP M234sdw Wirele | Up to 30 ppm | Dual-band Wi-Fi, Ethernet |
| Brother DCP-L2640DW Wireless M | 36 ppm | Wi-Fi, Ethernet, USB |
| Brother MFC-L2820DW Wireless M | Up to 36 ppm | Wireless, Ethernet, USB |
| Brother MFC-L5915DW All-in-One | 50 ppm | Gigabit Ethernet, dual-band Wi-Fi |
| Brother HL-L2405W Wireless Mon | 30 pages per minute | Wi-Fi (dual-band 2.4GHz/5GHz), USB |
| HP LaserJet Pro MFP 3101sdw Wi | Up to 35 ppm | — |
More Details on Our Top Picks
Brother HL-L2480DW Wireless Monochrome Laser Printer with Copy and Scan
The Brother HL-L2480DW stands out for its compact design and strong feature set tailored to small offices or home environments. It offers wireless and Ethernet connectivity, making it easy to integrate into existing setups, and its automatic duplex printing helps save paper over time. Compared to the Brother DCP-L2640DW, it lacks a dedicated scan speed but compensates with a straightforward touchscreen interface. However, its monochrome-only output limits versatility, and toner costs can add up, especially with frequent use. This printer is ideal for users who prioritize simplicity and high-volume black-and-white printing without needing additional features like fax or color.
Pros:- Compact size fits small spaces
- Wireless and Ethernet for flexible placement
- Automatic duplex printing reduces paper use
- Easy-to-use 2.7-inch touchscreen
Cons:- Limited to monochrome printing only
- No fax functionality
- Toner replacement can be costly
Best for: Small business owners or home offices needing reliable monochrome printing with minimal fuss
Not ideal for: Businesses requiring color output or fax functionality, or those needing advanced security features
- Print Speed:36ppm
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet, USB
- Touchscreen:2.7-inch
- Functions:Print, Copy, Scan
- Automatic Duplex:Yes
Our verdict“This model makes the most sense for small businesses or home offices focused on high-volume black-and-white printing with simple, reliable features.”
HP LaserJet MFP M234sdw Wireless Printer, Print, Scan, Copy for Small Teams
The HP LaserJet MFP M234sdw is designed specifically for small teams, delivering fast printing speeds of up to 30 pages per minute, and supporting mobile and cloud printing via HP Smart app. Its dual-band Wi-Fi and Ethernet options make it easy to connect multiple devices securely. Compared with the Brother HL-L2480DW, it offers slightly faster mobile printing, but it remains monochrome-only, which may be limiting for some. Its automatic two-sided printing improves efficiency, yet it’s less suited for larger offices or color printing needs. This pick is well-suited for professional environments where speed, security, and mobile flexibility are priorities.
Pros:- Fast printing speeds for small teams
- Mobile and cloud printing support
- Automatic duplex printing saves time
- Built-in security features
Cons:- Limited to monochrome output
- Designed for small teams, not large offices
- No color printing options
Best for: Small teams or departments that need fast, secure black-and-white printing with mobile device support
Not ideal for: Businesses that need color printing or larger volume capacity, or require fax functionality
- Print Speed:Up to 30 ppm
- Two-Sided Printing:Up to 19 ppm
- Connectivity:Dual-band Wi-Fi, Ethernet
- Functions:Print, Scan, Copy
- Security:Built-in security features
- Supported Media:Plain paper
Our verdict“This printer is ideal for small teams that prioritize speed, security, and mobile printing, but not for those needing color or fax features.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother DCP-L2640DW combines printing, scanning, and copying in a compact form factor, making it suitable for tight spaces. Its fast print speed of 36 ppm and 50-page auto document feeder support high-volume tasks efficiently. It offers flexible connectivity via Wi-Fi (dual-band), Ethernet, and USB, providing versatility for small office setups. Compared with the Brother HL-L2480DW, it adds scanning and copying functions, but is still limited to monochrome output. Its eco-friendly features like duplex printing help reduce costs over time, yet basic security and toner requirements could be more robust for sensitive environments. This model suits those needing multi-functionality without sacrificing desk space.
Pros:- Compact size fits limited spaces
- Fast printing and scanning speeds
- Flexible connectivity options including wireless and Ethernet
- Eco-friendly with duplex printing and Toner Save Mode
Cons:- Monochrome only
- Requires compatible Brother toner for optimal operation
- Basic security features may be insufficient for sensitive data
Best for: Small offices requiring a compact, multi-function monochrome printer with high-volume capacity
Not ideal for: Offices needing color printing or advanced security features for sensitive data
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet, USB
- Energy Star:Yes
Our verdict“This multi-function printer is perfect for small businesses needing an all-in-one solution that saves space and handles high-volume monochrome tasks.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer with Copy, Scan, Fax
The Brother MFC-L2820DW addresses small office needs with its all-in-one capabilities, including faxing — a feature not available on most in this lineup. It offers high-speed printing at up to 36 ppm and includes a 50-page auto document feeder, making it suitable for demanding tasks. Its 2.7-inch touchscreen simplifies operation, and multiple connectivity options (wireless, Ethernet, USB) provide convenience. Compared to the Brother DCP-L2640DW, it adds fax functionality, but it remains monochrome-only, limiting its versatility. Its basic display and the need for toner subscription enrollment may be drawbacks for some users. This model fits offices that handle high-volume monochrome documents and require faxing as part of their workflow.
Pros:- High-speed printing and copying
- Includes fax functionality
- Multiple connectivity options
- User-friendly touchscreen interface
Cons:- Limited to monochrome output
- Size may be larger than basic models
- Toner subscription required for savings
Best for: Small offices that need a reliable, high-speed all-in-one with integrated fax capabilities
Not ideal for: Businesses that require color printing or minimal space for additional equipment
- Print Speed:Up to 36 ppm
- Scan Speed:Up to 23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Tray Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Supported Toner:TN830, TN830XL
Our verdict“This all-in-one is ideal for small offices that need fast monochrome printing, scanning, copying, and faxing in a compact footprint.”
Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier
The Brother MFC-L5915DW is tailored for busy environments that require speed and security. With a remarkable print rate of 50 ppm and a 70-page auto document feeder, it excels in handling large workloads efficiently. Its robust security features, including triple-layer security, make it suitable for sensitive data handling. The 5-inch touchscreen simplifies operation, and its versatile connectivity—Wi-Fi, Ethernet—supports flexible office setups. Compared with the MFP M234sdw, it offers significantly higher volume capacity but at the expense of a larger footprint and higher toner costs. This model is best suited for offices where high-volume throughput and security are top priorities, with monochrome output only.
Pros:- High-speed printing and copying (50 ppm)
- Large paper capacity with 70-page feeder
- Enhanced security features
- Supports high-volume toner cartridges
Cons:- Monochrome only
- Large size requiring significant space
- High-yield toner cartridges can be costly
Best for: Large small offices or departments needing rapid, secure monochrome printing and high-volume document handling
Not ideal for: Small setups or businesses needing color output or minimal space
- Print Speed:50 ppm
- Auto Document Feeder:70 pages
- Connectivity:Gigabit Ethernet, dual-band Wi-Fi
- Toner Cartridge:TN920UXXL ultra high-yield
- Display:5-inch touchscreen
- Security Features:Triple Layer Security
Our verdict“This model is best for high-demand, security-focused offices that need fast monochrome output and large-volume capacity.”
Brother HL-L2405W Wireless Monochrome Laser Printer with Mobile Printing
The Brother HL-L2405W stands out for its impressive printing speed of 30 pages per minute, making it ideal for small offices that prioritize quick turnaround times. Unlike the HP LaserJet Pro MFP 3101sdw, which offers multifunction capabilities, this model focuses solely on printing, helping keep costs lower and operation straightforward. Its large 250-sheet paper tray reduces the need for frequent refills, which is a significant advantage over models with smaller capacities. Mobile printing is supported via Wi-Fi, adding flexibility for users working remotely or from mobile devices. However, its monochrome-only design limits versatility for businesses that need color printing, and it lacks duplex printing, meaning users must manually double-side their pages. The inclusion of a toner subscription trial can help reduce ongoing costs, but the need for compatible toner is an extra consideration. Overall, this printer is a reliable choice for those who need fast, high-volume monochrome printing without additional multifunction features.
Pros:- Fast printing speed of 30 pages per minute reduces wait times
- Large 250-sheet paper tray minimizes refills for high-volume jobs
- Wireless connectivity supports mobile printing and flexible workflow
- Toner subscription trial offers potential cost savings
Cons:- Limited to monochrome printing—no color option available
- No duplex printing, requiring manual double-sided printing
Best for: Small business owners who need fast, high-capacity monochrome printing with mobile support
Not ideal for: Businesses requiring color printing or integrated scanning and copying functions
- Print Speed:30 pages per minute
- Connectivity:Wi-Fi (dual-band 2.4GHz/5GHz), USB
- Paper Capacity:250 sheets
- Supported Paper Types:Envelopes, specialty paper
- Warranty:1 year
- Printer Type:Monochrome laser
Our verdict“This model suits small offices that prioritize speed, volume, and simplicity over multifunction features or color output.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
The HP LaserJet Pro MFP 3101sdw earns its spot by combining fast printing with scanning, copying, and faxing capabilities, making it more suitable for small teams than the single-function Brother HL-L2405W. Its automatic duplex printing feature helps save paper, a benefit over printers that lack this function. With speeds up to 35 pages per minute, it handles moderate workloads efficiently, and its flatbed scanner with ADF allows for quick document digitization. Wireless connectivity enables easy printing from multiple devices, and the control app simplifies operation. Compared to other multifunction models, this unit’s compact size fits small office spaces well. However, it remains monochrome-only, which could be limiting for businesses needing color, and its single input tray might require frequent refills during busy periods. Overall, it offers a balanced mix of speed, multifunctionality, and space efficiency for small teams.
Pros:- Fast printing, scanning, and copying speeds up to 35 ppm
- Automatic duplex printing reduces paper usage
- Wireless connectivity supports multiple devices and mobile printing
- Compact design fits small office or shared spaces
Cons:- Limited to monochrome output—no color printing
- Single tray capacity may cause frequent refills in high-volume use
- No fax functionality for businesses that need it
Best for: Small teams that need a compact, all-in-one monochrome printer with duplex and mobile printing features
Not ideal for: Businesses requiring color printing or high-volume, single-tray operations
- Printer Type:Laser
- Printer Functions:Print, Scan, Copy, Fax
- Wireless:Yes
- Print Speed:Up to 35 ppm
- Maximum Copy Speed:35 pages per minute
- Maximum Copies Per Run:Up to 999
- Control Method:App
- Additional Features:Auto 2-sided printing, print from phone or tablet
Our verdict“This printer is best suited for small teams seeking an efficient, space-saving all-in-one with duplexing and wireless features.”
How We Picked
In selecting these laser printers, I prioritized performance, reliability, and user-friendliness, as these factors directly impact daily small business operations. Price-to-value ratios were carefully considered, ensuring that each model offers features appropriate for its cost. I also evaluated print speed, duty cycle, network connectivity, and multifunction options, as these are critical for small teams. The ranking reflects a combination of overall versatility, ease of use, and long-term value, aiming to match different small business scenarios and budgets.| laser printers for small business | Connectivity |
|---|---|
| Brother HL-L2480DW Wireless Mo | Wi-Fi, Ethernet, USB |
| HP LaserJet MFP M234sdw Wirele | Dual-band Wi-Fi, Ethernet |
| Brother DCP-L2640DW Wireless M | Wi-Fi, Ethernet, USB |
| Brother MFC-L2820DW Wireless M | Wireless, Ethernet, USB |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, dual-band Wi-Fi |
| Brother HL-L2405W Wireless Mon | Wi-Fi (dual-band 2.4GHz/5GHz), USB |
| HP LaserJet Pro MFP 3101sdw Wi | — |
Factors to Consider When Choosing Best Laser Printers For Small Business
When choosing a laser printer for your small business, it’s important to consider several key factors beyond initial cost. The right printer should align with your typical workload, required features, and future growth plans. Being aware of common pitfalls, such as overpaying for features you don’t need or underestimating ongoing costs, can save you money and frustration. Here are some core considerations to guide your purchase decision.Print Speed and Duty Cycle
Assess your typical monthly print volume to find a printer with an appropriate duty cycle. A higher duty cycle can handle larger workloads without frequent maintenance, which is essential for small businesses with consistent printing needs. Print speed matters for workflow efficiency—look for models that can produce your required number of pages quickly without sacrificing quality. Balancing speed and cost is key, especially if your business relies on quick turnaround times.
Multifunctionality
Deciding whether you need a single-function printer or an all-in-one device is critical. Multifunction printers that scan, copy, and sometimes fax can save space and money, but they tend to be more complex and costly. Small businesses that frequently handle documents might benefit from multifunction units, whereas paper-heavy operations might prioritize speed and volume over extra features. Be mindful of the added maintenance and potential points of failure with multifunction models.
Connectivity and Mobile Printing
Wireless connectivity options, including Wi-Fi and mobile printing, are now standard in most models. These features enable flexible workflows and reduce clutter from cables, which is especially beneficial for small teams working in different locations. Confirm compatibility with your existing devices and infrastructure to avoid frustration. Also, check if the printer supports popular apps or cloud services for seamless remote printing.
Cost of Supplies and Maintenance
Initial price isn’t the only consideration—look into the ongoing costs of toner cartridges and maintenance. Some printers have high-yield cartridges that reduce per-page costs, making them more economical over time. However, high-yield supplies are often more expensive upfront. Consider your expected print volume and choose a model whose supply costs align with your budget to avoid surprises down the line.
Size and Placement
Small business spaces can be tight, so size and footprint matter. Compact designs are attractive but may limit paper capacity or feature set. Conversely, larger models might offer higher speeds and more paper trays but require dedicated space. Think about where you will place the printer and whether you need mobile or adjustable features to fit your workspace comfortably.
Frequently Asked Questions
How much should I expect to pay for a reliable small business laser printer?
Prices for small business laser printers vary widely based on features and capacity. Basic models can start around $150, suitable for light printing needs. Mid-range options with multifunction capabilities typically cost between $300 and $500, offering a good balance of performance and cost. Premium, high-capacity models with advanced features can exceed $600 but are better suited for high-volume or specialized needs. Weigh your expected workload against these price points to find the best fit.
Are wireless features worth paying extra for in a small business laser printer?
Wireless features are often a worthwhile investment for small businesses that need flexibility and a clutter-free workspace. They enable printing from multiple devices without cables, facilitate remote printing, and support mobile printing apps. While some budget models include basic Wi-Fi, more advanced features like AirPrint or cloud integration can enhance productivity. Consider your team’s workflow and whether these capabilities will reduce bottlenecks or improve convenience before paying extra.
How important is print speed for small business printers?
Print speed impacts how quickly your team can complete jobs, especially during busy periods. For low-volume printing, slower speeds may not be noticeable, but if your business regularly produces large batches of documents, faster printers can save valuable time. Look for models with speeds of at least 25 pages per minute (ppm) for typical small business needs. However, don’t sacrifice quality or reliability just to gain a marginal speed increase.
Should I prioritize high page yield cartridges for my small business printer?
High-yield cartridges reduce the frequency of replacements and can lower per-page costs, making them attractive for high-volume printing. However, they are often more expensive upfront, so it’s important to evaluate your typical monthly output. If you print several hundred pages per month, these cartridges can be a smart investment. For occasional or light printing, standard cartridges might be more economical, even if they need replacement more often.
What are the main tradeoffs between monochrome and color laser printers for small business?
Monochrome laser printers tend to be more affordable, faster, and have lower running costs, making them ideal for text-heavy documents. Color laser printers, while more expensive and often slower, enable vibrant marketing materials and professional-looking visuals. Consider your primary printing needs: if most documents are text-based, monochrome is usually the better choice. For businesses that require color for branding or presentations, investing in a color laser printer might justify the higher costs.
Conclusion
For small businesses prioritizing overall reliability and cost-efficiency, the Brother HL-L2480DW makes an excellent choice. If your team needs comprehensive scanning and copying, the HP LaserJet MFP M234sdw offers a compelling all-in-one experience. For those seeking a premium model with advanced features, the HP LaserJet Pro 3101sdw provides high volume handling and top-tier connectivity. Beginners or those with light print needs should consider more affordable, straightforward models, while larger or more demanding operations may benefit from high-yield, high-speed options. Matching your specific workflow and budget is key to selecting the best laser printer for your small business.
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